Establishing Eligibility to Work in the United States (The I - 9 Form)
Consistent with the Immigration Reform and Control Act of 1986 (IRCA) regarding the employment of non-United States citizens, all individuals hired by RIT are required to verify their identities and eligibility to work legally in the United States. The I-9 is the form used to document evidence of residence and employability in the United States under the provisions of IRCA.
The following procedures regarding the completion of the I - 9 apply to Human Resources and all departments processing faculty and staff for employment at RIT:
- New employees must come to the Human Resources' office in person to complete Section 1 of the 1-9 and provide evidence of identity and employability within three business days of being hired. (The form is provided to incoming employees in their new hire packets and provides the list of documents acceptable as evidence.)
- RIT, through HR, must complete Section 2 by examining the evidence of identity and employment eligibility within three business days of the date employment begins.
- An I-9 Form must be on file for all new regular employees as well as adjunct faculty and temporary employees. (Temporary associates assigned to work at RIT through a staffing firm are not on the university's payroll and thus complete their I-9 forms with the staffing firm.)
- No person will be processed for payroll without the completion of the I-9 form.
- Under the law, RIT must retain an I-9 form for each employee for three years from the date of employment or one year following termination, whichever is later. Human Resources is accountable on behalf of the university for compliance with these requirements, therefore, all I-9 forms are retained centrally by Human Resources.
Updated February 2007
