Holidays
Table of Contents
- Introduction
- Holidays
- Holiday Pay During Short-Term Disability
- Holiday on an Employee's Non-Work Day
- Working on the Observed Holiday
- Holiday/Vacation Policy
- Religious Holidays
- Holiday Schedule
- Holiday Calculator FY 7/1/10-6/30/11
- Holiday Calculator RY 7/1/11-6/30/12
Introduction
RIT understands how important it is to balance both your career and personal life. We have developed a total compensation package that includes paid time-off for all regular full-time, extended part-time, and part-time employees. This section outlines important information about vacation accrual and observed holidays.
Holidays
RIT observes eleven paid holidays per year: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, the day after Thanksgiving, Christmas, and four RIT-designated holidays, the dates of which are determined annually, but are generally used to close RIT between December 25 and January 1 of each year. The Human Resources Department issues the holiday schedule annually in the late fall.
If a holiday falls on a Saturday, RIT will generally close the preceding Friday. If a holiday falls on Sunday, RIT will generally be closed on the following Monday, with the exception of the Christmas and New Year holidays. Observance of the Christmas and New Year holidays are established annually.
For all staff and 12-month faculty, holiday time will be based on the employee’s standard weekly schedule. Therefore, the number of hours of holiday time per fiscal year is the standard hours per week multiplied by a factor of 2.2 (based on 11 holidays per year).
| Example 1 (full-time): | Standard weekly hours = 40 Holiday leave = 40 x 2.2 = 88 hours per fiscal year |
| Example 2 (extended part-time): | Standard weekly hours = 20 Sick leave = 20 x 2.2 = 44 hours per fiscal year |
For non-exempt employees, the annual holiday hours will be pre-loaded in Kronos (similar to how sick time is currently handled in Oracle) on July 1 each year based on their standard weekly hours; as employees use their holiday time, the holiday hours balance will decline (similar to sick time).
If the holidays falls on a scheduled workday, the employee will have the day off and will be paid for his/her regularly scheduled hours for that day. If the holiday falls on day that is not a scheduled workday, the employee will not be paid.
For employees who do not work the same number of hours each day and/or do not work a regular Monday-Friday workweek, use the holiday calculator found on the HR website at http://finweb.rit.edu/humanresources/benefits/timeoff/docs/Holiday%20Calculator.xls to help employees and managers plan the holiday time for the entire fiscal year. This planning is important because, depending on an employee’s schedule, there may be holiday hours remaining after Memorial Day (the last holiday of the fiscal year) or there could be fewer hours than is regularly paid for the Memorial Day holiday. If there are hours remaining after Memorial Day, the employee should use that time in May or June.
Employees on workers’ compensation, short-term disability, long-term disability, or any type of leave of absence without pay are not eligible for holiday pay during the leave.
Holiday Pay During Short-Term Disability
An employee on short-term disability (STD) will be charged a disability day for each day of the holiday period. The same rule applies for an employee on Family/Medical Leave for his or her own serious health condition, even if the employee does not qualify for STD.
Holiday on an Employee's Non-Work Day
If an RIT-observed holiday falls on a day that is not a regularly scheduled day for a regular full-time, extended part-time or part-time employee, the employee will not be paid for that day.
Working on the Observed Holiday
Non-exempt (hourly) staff employees who are required to work on an RIT-observed holiday receive 1 1/2 times the base hourly rate for any hours actually worked, and also receive straight time pay for the holiday.
The observance may or may not coincide with the date of the actual holiday (e.g., if Independence Day falls on a Sunday, RIT observance generally occurs on Monday, July 5). When this situation occurs, the employee receives holiday pay for the observed holiday and regular pay (with Sunday premium if applicable) for the actual holiday.
The Christmas and New Year's holidays are, however, exceptions to the above. If Christmas Day and New Year's Day fall on Saturday or Sunday, the employee receives holiday pay for the observed holiday and 1½ times the regular hourly rate for hours worked on December 25 and January 1.
Time record should be marked as follows (The example given is for a standard forty (40) hour week position.):
Show hours worked plus the number of hours the employee normally works on that day.
(e.g., 8 + 8H). For total weekly hours, show 40 regular and 8 O.T.
In the event that a full-time employee is not regularly scheduled to work on an Institute observed holiday, that employee is granted straight time pay for the holiday which does not count towards the overtime.
Exempt (salaried) staff employees who are required to work on an RIT-observed holiday may take another day off during the fiscal year in exchange for the holiday worked.
Holiday/Vacation Policy
If a holiday falls during an employee's regular scheduled vacation, the day of vacation, unused on the holiday, may be taken at some other time during that particular fiscal year.
Religious Holidays
Days of religious observance or special religious holidays may be granted without pay to employees who request them. The employee should request the time off in advance to the supervisor. Earned vacation days may also be used to cover absences for religious holidays.
