Forms
Accounting
| Form Name | Use | Questions |
|---|---|---|
| Budget Entry | To move budget dollars from one account to another. | (585)475-2297 |
| General Ledger Security Access | To gain access to on-line capabilities in the general ledger and payroll, including journal entry, report and inquiry and payroll distribution reports. | (585)475-6980 |
| Grant Procurement Approval | For a PI to approve a purchase made on a departmental procard. | (585)475-4491 |
| Journal Entry |
To make correcting entries to general ledger accounts. Note: To process transfers and to make corrections to capital equipment object codes, complete a paper form. |
(585)475-2375
(585)475-2237 |
| Pro Card Review/Certification Form | Must be attached to your monthly Procurement Card statement & returned to Accounting. | (585)475-4491 |
| Procurement Card Application | To apply for an RIT Procurement Card. | (585)475-4491 |
| Procurement Card Change | To make a name change, account change or a limit change to an existing procurement card. | (585)475-4491 |
| Procurement Card Monthly Log | Monthly log for tracking Procurement Card purchases. | (585)475-4491 |
| Procurement Card Loss | To report a stolen or lost procurement card. | (585)475-4491 |
| Request for Use of F&A Funds | To submit requests for funds from Office of Vice President for Research (OVPR) to support ongoing research initiatives. | (585)475-4491 |
| Gift Certificate Given | To report the recipient of a gift or gift certificate. | (585)475-4491 |
Accounts Payable
| Form Name | Use | Questions |
|---|---|---|
| Authorized Approver | To record signatures of authorized approvers for Invoice Payment Forms and Travel Expense Reports. | (585)475-2372 |
| Direct Deposit Authorization AP | To authorize the direct deposit of a reimbursement into an employee's checking or savings account. | (585)475-2372 |
| Invoice Payment |
Payments to vendors for items not purchased on a purchase order.
Travel cash advances for RIT employees. Travel reimbursements for non-RIT employees. Mileage reimbursements >$50.00 for RIT employees. Cash advances > $50.00 |
(585)475-2372 |
| Mileage Reimbursement Worksheet | To calculate amount due to traveler for use of personal automobile for business travel. Attach to Invoice Payment Form for reimbursement. | (585)475-2372 |
| Request for Taxpayer Identification Number & Certification (Form W-9) | To request for taxpayer identification number & certification. | (585)475-2372 |
| Travel Expense | Reimburse employees for travel related expenses involving airline travel or an overnight stay. | (585)475-2372 |
| Vendor Setup | Setup vendors/suppliers not yet in Oracle. | (585)475-2372 |
Fixed Assets
| Form Name | Use | Questions |
|---|---|---|
| Assets Application Security Request | To gain access to on-line fixed assets inquiry capabilities. | (585)475-4933 |
| Property Removal | To be presented upon request when removing asset from RIT. | (585)475-4933 |
| Property Control Additions / Deletions / Changes | To inform Property Control of the change in status of an asset. | (585)475-4933 |
Payroll
| Form Name | Use | Questions |
|---|---|---|
| Additional Payment | To process payments to employees for work over and above base salary. |
(585)475-2381
(585)475-2382 |
| Authorized Signature for Additional Payment | To record signatures of authorized approvers for Additional Payment forms processed through the Payroll Office. |
(585)475-2381
(585)475-2382 |
| Correction/Change of Address | To allow student employees, faculty, and staff to correct or change their address in the payroll system. Students must also update their address in SIS in order for the change to be permanent. |
(585)475-2381 (585)475-2382 |
| Direct Deposit | To sign-up, change or cancel direct deposit of payroll check. |
(585)475-2381
(585)475-2382 |
| Employee Action | To initiate any action regarding RIT faculty and staff employees (non-student) such as hire, termination, change in status, rate increase, new salary distribution, etc. | Human Resources |
| Federal Form W-4 | To claim federal tax exemptions. |
(585)475-2381
(585)475-2382 |
| Federal Form W-5 | To claim earned income credit. |
(585)475-2381
(585)475-2382 |
| Federal Form 8233t | To claim exemption of withholding for Non-Resident Aliens. |
(585)475-2381
(585)475-2382 |
| Food Service Debit | To set up payroll deductions for RIT debit card. |
(585)475-2381
(585)475-2382 |
| Kronos Employee Set Up | To set up employees in Kronos Automated Time and Attendance System |
(585)475-2381
(585)475-2382 |
| Kronos Security Access | To set up Kronos departmental users in Kronos Automated Time and Attendance System |
(585)475-2381
(585)475-2382 |
| Margaret House Deduction | To set up or cancel payroll deductions for Margaret House |
(585)475-2381
(585)475-2382 |
| Moving Expense with Instructions | To apply for compensation for expenses incurred during moving. |
(585)475-2381
(585)475-2382 |
| NY IT-2104 | To claim state tax exemptions |
(585)475-2381
(585)475-2382 |
| Payroll Change Form | To initiate any payroll adjustments for earnings or pay codes for a prior pay-period. |
(585)475-2381
(585)475-2382 |
| Payroll Savings Bond | To set up, change or cancel payroll deductions for savings bonds. | Human Resources |
| Reserved Parking Salary Reduction Authorization | To authorize pre-tax salary deduction from your paycheck for the purchase of an RIT Reserved Parking Permit | Human Resources |
| Timecard Change Form | When adding a punch, or changing an existing punch in a CURRENT pay period. |
(585)475-2381
(585)475-2382 |
| Time Sheet | The RIT Time sheet. |
(585)475-2381
(585)475-2382 |
Other Areas
| Form Name | Use | Questions |
|---|---|---|
| Deposit ID | To deposit funds into an RIT general ledger account. |
(585)475-2375
(585)475-5993 |
| NTID Government Travel Card Forms | To apply for a Government Travel card (NTID employees only) | (585)475-4491 |
| Petty Cash | To reimburse employees for small dollar business expenditures <$50.00 |
(585)475-2375
(585)475-5993 |
| Student Employment Hire | To initiate action to hire an RIT student. | SEO |
| Student Employment Payroll Change | To initiate student changes for merit increases, account number changes, rate changes for co-ops, extension of employment and date, re-class of title, etc. | SEO |